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Sasaki Academy - Info for Presenters

The Knowledge Management Committee is responsible for coordinating various training sessions under the umbrella of Sasaki Academy.  If you're interested in presenting a topic, we'd love to work with you!

We have two different tracks based on the depth of the topics, with a different approach and level of involvement for each.  Please read through the details below and reach out to knowledge@sasaki.com to let us know what you're interested in.

101s vs. Intensives


101s Intensives
Topics
General topics on how to navigate Sasaki and its resources, or encourage cross-pollination of ideas.
For more in-depth content than the 101 format will allow, where longer or repeated sessions are necessary.
Expectations Ideally includes some immediate takeaways - tips & tricks, how to engage with you/your team, a starting point to try something on their own, etc.
Ideally allows attendees to quickly advance in a particular area or skill-set.
Audience

Geared towards a wide audience where attendance is optional.

Geared towards a particular audience, where attendance is typically required or strongly encouraged.

Scheduling
Scheduling is based on semesters of 8-12 independent sessions, held at the same time and location each week (for 2018-2019, Wednesday mornings in Mill District).
Scheduling is based around the availability of the target audience, avoiding anticipated deadlines, absences, etc. If possible, multiple sessions should be held on different days, in different weeks, and at different times of day to accommodate scheduling issues.
Examples
Phones 101, Hideo Overview, Panoramas with Enscape, Marketing Sectors
Project Management at Sasaki, Intermediate Revit, Beginning Adobe Illustrator

Hosting a 101 session

Signing up for the next semester of Sasaki Academy
  • Send a message to knowledge@sasaki.com with details on the topic you'd like to share, or reach out to one of the members individually
  • Please be flexible about scheduling-- we generally have a full schedule already before we launch each semester. If timing is critical, we can try to swap topics if others are flexible or need to cancel, but we can't guarantee a spot right away.
  • Start thinking about how to capture some of the material as a reference as part of our Academy online documentation.
    • Ideally, text or graphics that can stand on its own for new hires or those who miss the presentation
    • Video, PowerPoint, or PDF attachments can also work but make it more difficult to locate the relevant information
Expectations for presenters

A week ahead:

  • Prepare a draft of your presentation and let us know if we can provide any guidance!
    • Ideally the presentation should be about 25 minutes, but can be up to 45 minutes if the topic warrants it
    • Not required but helpful - PowerPoints, other visuals, handouts, etc.
    • A PPT template with Sasaki Academy slides is attached here-- please include the title slide, but otherwise you can go your own way
  • Alert us at least a full week in advance if you absolutely must reschedule
    • Invitations will be sent office-wide to announce the topic the week before
    • Upcoming topics may also be promoted via the newsletter, posters, etc.

The day of the presentation:

  • Arrive in Mill District 15 minutes ahead to prep for your presentation
  • Note that the room is reserved for 30 minutes before and after to allow for setup & breakdown/overtime
  • Pastries will be provided -- plan to begin sometime within the first 5 minutes, depending on the crowd
  • Remember to send us final reference material to be added to our Academy online documentation.

 

KMC will provide support by:

  • Coordinating the schedule, room reservation, and event promotion
  • Providing input on your content/presentation if needed, based on knowledge-sharing best practices and lessons learned from prior Academy sessions
  • Assistance with identifying & publishing relevant materials for Sasakians to reference on an ongoing basis

Hosting an Intensive course

Including your training as part of Sasaki Academy
  • A detailed syllabus/training plan should be provided to the KMC at least a month in advance of the desired training dates to allow for any feedback/input/concerns before lending our sponsorship and support (this may also need approval by the Board)
  • Ideally, allow for some flexibility in scheduling. We will advise on a recommended time-frame based on ongoing Academy courses and Sasaki events, but will work with you to meet everyone's needs.
  • Begin identifying existing or needed documentation to be added to our Academy online documentation:
    • This may or may not be the exact version of the materials to be presented in the course-- ideally, the documentation should serve as a standalone reference
    • Video, PowerPoint, or PDF attachments can also work but make it more difficult to locate the relevant information
Expectations for presenters

A few weeks ahead:

  • Participants should be identified as early as possible -- the courses may be invite only, for specific people (such as those under the Workforce Training Grant, or required PM trainings), or first-come first-served to a limited invite group. This may pose challenges in finding exact times due to travel and project schedules.
  • Once potential dates are established, organizers are responsible for reaching out to the admin assistants group directly for help reserving an appropriate space and coordinating the event setup.
  • We recommend looping in Discipline Operations Leaders and staffing coordinators as needed for sponsorship and help ensuring attendance.

Around your training sessions:

  • Finalize your training plans/presentation and let us know if we can provide any guidance!
  • We recommend sending reminders the week ahead to your target audience/invitees, and again the day before if attendance is imperative.
  • Remember to send us final reference material to add to our Academy online documentation.
  • Check in with us after the training to let us know how it went, so we can collectively improve these trainings and provide better support as we go!

 

KMC will provide support by:

  • Boosting attendance by providing a familiar official “brand”, along with scheduling guidance to avoid competing with other trainings and office events
  • Providing input on your content/presentation if needed, based on knowledge-sharing best practices and lessons learned from prior Academy sessions
  • Assistance with identifying & publishing relevant materials for Sasakians to reference on an ongoing basis
  • Helping to establishing metrics to track the program’s success/effectiveness/ROI
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